Notice of Extraordinary General Meeting (EGM) — Format
A ready EGM notice with the Section 102 explanatory statement, under Sections 100, 101 and 102 of the Companies Act, 2013. Not less than 21 clear days’ notice; all EGM business is special business. Download the editable Word file or the fillable PDF.
How much notice is required?
An extraordinary general meeting requires not less than 21 clear days’ notice in writing or by electronic mode, under Section 101. A meeting may be held at shorter notice with the consent of not less than 95% of the members entitled to vote. “Clear days” exclude both the day the notice is sent and the day of the meeting.
All EGM business is special business
Under Section 102, every item of business at an EGM is special business, so each resolution must be accompanied by an explanatory statement setting out the material facts and the nature and extent of the concern or interest of every director, key managerial person and their relatives. An EGM can be called by the Board, or on the requisition of members holding at least one-tenth of the paid-up share capital carrying voting rights under Section 100.
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EGM Notice – FAQs
How many days’ notice for an EGM?
Not less than 21 clear days in writing or electronic mode, under Section 101. Shorter notice is allowed with the consent of at least 95% of the members entitled to vote.
Is an explanatory statement needed?
Yes. All business at an EGM is special business, so every item requires an explanatory statement under Section 102.
Who can call an EGM?
The Board may call an EGM, or members holding at least one-tenth of the paid-up share capital carrying voting rights may requisition one under Section 100.
Can a member appoint a proxy?
Yes, in Form MGT-11, lodged at the registered office at least 48 hours before the meeting.
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Format current as of July 2026. General information only, not legal advice.