Payroll Working File
The monthly statutory-payroll workspace for businesses and CAs — employee master, wage & contribution registers, and filing-ready PF (ECR), ESI and Professional Tax outputs with a due-date tracker. Buy only the modules you need.
PF, ESI and PT each live in their own spreadsheet
Three separate compliances, three separate formats, recomputed by hand every month — and a different due date for each. The working file that ties them together has only ever been Excel.
Three workings, three formats
Separate sheets for PF, ESI and PT, each with its own ceilings, rates and output layout — rebuilt every month.
Recomputing ceilings & contributions
Applying the ₹15,000 PF wage ceiling, EPS/EDLI split, ESI eligibility and state PT slabs by hand, employee by employee.
Formats by hand, due dates missed
Building the ECR text file, ESIC contribution and PT challan from scratch — and chasing three different deadlines.
One statutory-payroll file for every company
Payroll Working File productises the layer between salary processing and the EPFO / ESIC / PT portals. Maintain the employee master, enter (or import) monthly wages, and let the app compute PF, ESI and Professional Tax, produce the filing-ready outputs, and track every due date — for one company or a whole portfolio. Subscribe to just the modules you run.
Everything the monthly payroll file needs
Employee master
Add an employee once with PF / ESI / PT details and wage structure; the monthly registers fill from it automatically.
Monthly wage register
One clean register per month — gross, components and the wages that drive each contribution, with Excel import.
PF working & ECR
Employee & employer split, EPS / EDLI, the ₹15,000 ceiling and the ready-to-upload ECR text file.
ESI working
Eligibility on the wage threshold, employee & employer contribution, and the ESIC contribution output.
Professional Tax
State-wise PT slabs handled for all the major states, including February adjustments and half-yearly systems.
Filing-ready outputs
ECR, ESIC and PT outputs in the right format, plus month-on-month registers for review and audit.
Due-date tracker
PF, ESI and PT deadlines for each company in one place — bookmark it for your next deposit.
Connects to Payroll Software
Pull processed wages & contributions from the Payroll Software app — no re-keying the monthly run.
CA multi-company console
Consultants see every client; companies see only their own — role-based access and client logins.
From wages to filing-ready in six steps
Add your company
Set up the company — or every client — with its PF, ESI and PT registrations, and pick the modules you run.
Build the employee master
Add employees with their statutory details and wage structure, once.
Enter monthly wages
Key the month’s wages, import from Excel, or pull them from the Payroll Software app.
Run PF, ESI & PT
The app computes every contribution with the right ceilings, rates and state slabs.
Generate the outputs
Download the ECR, ESIC and PT files, ready to upload on each portal.
Track the due dates
See every PF / ESI / PT deadline per company and deposit on time.
See it in action
| Statement | Period | Amount | Due date | Status |
|---|---|---|---|---|
| PF ECR (EPFO) | May 2026 | ₹13,440 | 15 Jun 26 | Filed |
| ESI Contribution | May 2026 | ₹2,160 | 15 Jun 26 | Filed |
| PT Telangana | May 2026 | ₹850 | 10 Jun 26 | Filed |
| PF ECR (EPFO) | Jun 2026 | ₹13,440 | 15 Jul 26 | In progress |
| Employee | UAN | Gross | PF wages | PF | ESI | PT |
|---|---|---|---|---|---|---|
| Ramesh Kumar | 100200300401 | ₹45,000 | ₹15,000 | ₹1,800 | — | ₹200 |
| Priya Sharma | 100200300402 | ₹28,000 | ₹14,000 | ₹1,680 | — | ₹200 |
| Anil Verma | 100200300403 | ₹18,000 | ₹9,000 | ₹1,080 | ₹135 | ₹150 |
| Sunita Rao | 100200300404 | ₹16,000 | ₹8,000 | ₹960 | ₹120 | ₹150 |
| Karthik Nair | 100200300405 | ₹20,000 | ₹10,000 | ₹1,200 | ₹150 | ₹150 |
| Employee | UAN | EPF wages | EE 12% | EPS 8.33% | ER 3.67% |
|---|---|---|---|---|---|
| Ramesh Kumar | 100200300401 | ₹15,000 | ₹1,800 | ₹1,250 | ₹550 |
| Priya Sharma | 100200300402 | ₹14,000 | ₹1,680 | ₹1,166 | ₹514 |
| Anil Verma | 100200300403 | ₹9,000 | ₹1,080 | ₹750 | ₹330 |
| Sunita Rao | 100200300404 | ₹8,000 | ₹960 | ₹666 | ₹294 |
| Karthik Nair | 100200300405 | ₹10,000 | ₹1,200 | ₹833 | ₹367 |
| Employee | IP number | ESI wages | EE 0.75% | ER 3.25% | Total |
|---|---|---|---|---|---|
| Anil Verma | 3100123456 | ₹18,000 | ₹135 | ₹585 | ₹720 |
| Sunita Rao | 3100123457 | ₹16,000 | ₹120 | ₹520 | ₹640 |
| Karthik Nair | 3100123458 | ₹20,000 | ₹150 | ₹650 | ₹800 |
| Employee | Monthly salary | State | Applicable slab | PT |
|---|---|---|---|---|
| Ramesh Kumar | ₹45,000 | Telangana | Above ₹20,000 | ₹200 |
| Priya Sharma | ₹28,000 | Telangana | Above ₹20,000 | ₹200 |
| Karthik Nair | ₹20,000 | Telangana | ₹15,001 – ₹20,000 | ₹150 |
| Anil Verma | ₹18,000 | Telangana | ₹15,001 – ₹20,000 | ₹150 |
| Sunita Rao | ₹16,000 | Telangana | ₹15,001 – ₹20,000 | ₹150 |
A live preview of the Payroll Working File — start a free 30-day trial and use it with your own data.
Built for both sides of the desk
Businesses
- Keep PF, ESI and PT in one organised place
- Generate ECR, ESIC and PT files in the right format
- Never miss a statutory deposit date
- Hand your consultant a clean monthly file
CAs & payroll consultants
- Every client company in one console
- One monthly workflow for PF, ESI and PT together
- Ceilings, eligibility and state slabs handled for you
- Pull the monthly run from Payroll Software
Run your next payroll month in the working file
Add a company, enter a month of wages and produce the PF, ESI and PT outputs — see how much of the monthly grind disappears.