AGM — Members’ Attendance Register (SS-2)
A ready attendance register for the Annual General Meeting recording the members present in person or by proxy, with the meeting date, place and time. A record under Secretarial Standard SS-2. Editable Word and ready-to-use PDF.
What it captures
- Date, place and commencement / conclusion time of the AGM.
- Serial number and the name of each member attending (in person or by proxy).
- Signature of each attendee (mark “through VC” where applicable).
How to use it
Every member (or proxy) attending signs against their name. For a private company, two members personally present form the quorum (Section 103). Keep the completed register with the AGM minutes and the statutory records.
Related templates & tools
AGM Members Attendance Register – FAQs
Is an attendance register required at the AGM?
Yes. Secretarial Standard SS-2 expects attendance at the general meeting to be recorded; the register is kept with the minutes.
How is attendance recorded for a meeting held through video conferencing?
Record attendance through the platform and mark “through VC” against the member; a physical signature is not needed for VC attendance.
Where is the attendance register kept?
With the AGM minutes and the company’s statutory records.
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Format current as of July 2026. General information only, not legal advice.