Form SH-2 is the Register of Renewed and Duplicate Share Certificates maintained under Section 46(3) of the Companies Act, 2013 and Rule 6(3)(a) of the Companies (Share Capital and Debentures) Rules, 2014. Every renewed or duplicate certificate issued is recorded here, with a cross-reference to the Register of Members.
What this register records
- Name of the holder and folio
- Original certificate number and date
- Number of shares and class
- Distinctive numbers (from–to)
- New certificate number and date
- Whether renewed or duplicate
- Reason (defaced / torn / lost / destroyed / consolidation / sub-division)
- Date of Board resolution
- Cross-reference in the Register of Members
- Remarks
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Frequently asked questions
When is a duplicate share certificate issued?
A duplicate is issued when the original certificate is lost, destroyed, defaced, torn or mutilated; the issue is approved by the Board and recorded in Form SH-2 with a cross-reference in the Register of Members.
How long must the SH-2 register be kept?
It forms part of the company’s statutory records maintained at the registered office; the particulars of issued certificates are retained for the life of the company.
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Disclaimer: Provided free for general record-keeping convenience; not legal or professional advice. Maintain statutory registers in the formats and timelines prescribed under the Companies Act, 2013 and the rules made thereunder, and verify particulars with your company secretary or professional adviser.