The Employee Register in Form I is the consolidated record of every employee that an employer must maintain under Rule 51 of the Code on Wages (Central) Rules, 2026. It may be kept electronically and must be preserved for five years from the last entry.
What this register records
- Employee code
- Name and surname
- Gender
- Father’s / mother’s / spouse name
- Date and place of birth
- Nationality and education level
- Date of joining and designation
- Category and type of employment
- Pay and promotion
- Mobile, UAN, PAN and Aadhaar
- ESIC IP number and EPS/NPS
- Bank account, bank and IFSC
- Present and permanent address
- Nominee and family details
- Date of exit
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Frequently asked questions
What is the Employee Register (Form I)?
Form I is the consolidated register of all employees that an employer maintains under Rule 51 of the Code on Wages (Central) Rules, 2026, capturing 31 particulars from employee code and date of joining to UAN, bank details and date of exit.
Can the Employee Register be maintained in Excel?
Yes. The Rules allow it to be kept electronically or physically; it must be preserved for five years from the date of the last entry.
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Disclaimer: Provided free for general record-keeping convenience; not legal or professional advice. Maintain these registers in the formats and timelines prescribed under the Code on Wages, 2019 and the Code on Wages (Central) Rules, 2026, and applicable State rules. Verify with your labour-law adviser.