An appointment letter formally confirms a candidate’s appointment and records the binding terms and conditions of employment after they accept the offer.
It includes the designation, department, date of joining, CTC, probation, notice period, working hours and a reference to the company’s policies, code of conduct and confidentiality obligations. The employee signs a copy to accept.
What to include
Designation, joining date, CTC, probation, notice period, working hours, governing policies and confidentiality; ask the employee to countersign a copy.
Who issues it
Issued by HR or an authorised signatory on company letterhead after the candidate accepts the offer.
Free template for general convenience. Review the wording against your company policy and applicable labour laws, and issue on your company letterhead.